Senior Legal and Compliance Officer

Place of work: Kyiv
Start date: July 2025
Duration of the contract: 6 months (including a 3-month probation period) with possible extension subject to availability of funding

About PIN Ukraine:

People in Need (PIN) has been active in Ukraine since early August 2014. Currently, PIN is one of the major humanitarian actors in Ukraine responding to the recent military escalation providing humanitarian aid to conflict-affected people across Ukraine. Since 2014, PIN has implemented emergency food and cash assistance, NFI, shelter, protection, livelihoods and WASH interventions supporting 3 million vulnerable IDPs, returnees and host communities in urban and rural areas. Since the escalation in February 2022, PIN has scaled up its response from working in 2 Oblasts to working in 23 of the 24 Oblasts in Ukraine, increasing its number of partners, staff, offices and budgets.

General information about the role of the person: 

The Senior Legal and Compliance Officer, under the general supervision of the Deputy Country Director for Systems and Operations, performs the duties listed below.

Specific duties and responsibilities

Legal issues:

• Organisation, supervision and overall coordination of contractual work (drafting, reviewing, editing, amending, negotiating contracts, conducting negotiations with counterparties etc.); 
• organisation, supervision and general coordination of claims and lawsuits (drafting claims, responses to claims, letters, objections and other correspondence arising from non-performance and/or improper performance of contracts, determining the expediency and effectiveness of applying to the courts, drafting claims, responses, responses to responses and other documents on the merits of the case and/or on procedural issues);
• legalisation of foreigners in Ukraine: 
• obtaining a «D-type» visa issued by Ukrainian consulates abroad;  
• obtaining/exchanging/cancelling a temporary residence permit in Ukraine;  
• registering/re-registering/deregistering (declaring) the place of residence of foreign employees;  
• legal assistance on issues of opening personal bank accounts, obtaining a tax identification number, family registration documents, etc; 
• Interaction with embassies (consulates) of Ukraine in foreign countries, separate units of the State Migration Service, the Security Service of Ukraine, and executive bodies of local councils on all issues related to the legalisation of foreigners; 
• reparation of responses to appeals from organizing the review of appeals from state authorities, local governments, public associations, enterprises, institutions, organisations, and citizens and preparing draft responses based on the results of their review, that fall within the area of responsibility of the compliance department
• providing legal advice to employees and departments on the application of Ukrainian legislation, judicial (law enforcement) practice, international regulation, within the limits of their competence and position,  etc; 
• monitoring and generalization changes in Ukrainian legislation, judicial (law enforcement) practice, international regulation, etc. regarding tax, administrative and other obligations of the Branch related to the conduct of operating activities in Ukraine and  providing suggestions/recommendations on minimising risks for the current operating activities of the Branch;
• participation in the development of drafting orders, regulations, instructions, standard operating procedures, and other HR (management) documentation;
• preparation of documents for registration, notarization and other actions necessary for the organization's work

Administrative and other issues:

• Participation in tender committees for the selection of suppliers of goods, works and services as a member; 
• Participation in commissions on the inventory of fixed assets of the Branch, accounting, supervision and destruction of confidential information, violation of the Branch's policies, violation of the rights and freedoms of employees of the Branch, etc.; 
• Developing standard operating procedures that are the responsibility of the compliance department, and overseeing the content of standard operating procedures of other departments
• maintaining and updating the register of powers of attorney, (due diligence) of counterparties/employees, procurement activities, notarised and other powers of attorney;
• archiving of copies of powers of attorney and all necessary supporting documents them, contracts, additional agreements them, and settlement documents with counterparties in the ELO archiving system; 
• settlements with contractors (law firms, notaries, translation agencies and other organisations that directly cooperate with the department);
• keeping records of internal and external correspondence related to the work of the department maintains the document flow of the department;
• at the request of the DCD SO, a preliminary review of documents prepared for external audits and donor reviews 
• performing other DCD SO’s  assignments related to the work of the department.

Required experience and qualifications:

• Master's degree or education in a relevant field, such as Ukrainian law, economics, or finance/auditing.
• Certification in the humanitarian field is an advantage.
• At least 2 years of relevant professional experience in dealing with legislative issues and/or conducting audits.
• Experience in working on and passing audits of projects funded by various donors in the field of IGOs/NGOs is desirable

PIN OFFERS:

• Starting salary as per PIN salary scale:  1839 USD - 1936 USD GROSS before taxes during the probationary period + 5% after the probationary period
• Meaningful and positive working environment in a well-established and growing international humanitarian organization with career development opportunities;
• Reimbursement of travel expenses between offices and areas of intervention;
• Professional development opportunities through various capacity building events, such as trainings;
• 28 days of annual leave + 3 New Year bonus leave

Application procedure:

Please send clearly marked CV and Motivation letter in English. Please note only the shortlisted candidates will be contacted. Written test and interviews will be conducted on rolling basis and the vacancy will be closed when filled.
Please note that PIN does not charge a fee at any stage of its recruitment process.

We support the principles of inclusiveness and non-discrimination in the selection process. You can submit an anonymized resume - without specifying your name, age, gender, photo or other personal data. Such resumes will be reviewed on a general basis in accordance with professional experience and qualifications.

Your CV can be submitted here: https://robota.ua/company0/vacancy10615166