Head of Project

General information about the role of the person
Under the line management of the Emergency Coordinator (EC), the Head of Project (HoP) is responsible for the leadership, overall management and performance of the assigned project within PIN (hereafter-Project). The HoP is the primary focal point and decision maker in terms of the project’s coherence, impact and control, and is responsible for working across the organization to ensure timely and quality implementation. HoP is accountable for the proper line management and coordination of the entire Project team according to its organigram. She/he closely cooperates with PIN’s Finance and Reporting Specialists, Technical Leads and Advisors, and colleagues in the PDQA team.

Specific duties and responsibilities:

• provides leadership across the programmatic and operational aspects of the Project to ensure that the internal and external coordination, problem solving and decision-making processes required for timely and quality implementation are in place and active;
• tracks the progress in overall Project implementation and spending of Project funds (based on monthly budget follow-up meetings and reports) against PIN work plans and expenditure forecasts; the HoP is the key decision maker on all financial aspects of the Project, and the primary counterpart to financial and other operational colleagues for matters;
• based on above tracking of progress, develops adaptive measures in order to meet Project targets and objectives, ensuring collaboration of the project team and technical leads, and other internal counterparts; 
• ensures, through the Project administrative team, data and filing of all Project related documentation;
• responsible for coordinating PIN internal Project rollout and closure processes in collaboration with the relevant teams;
• if instructed by the donor, supports the carrying out of a management control and systems audit of the Project;
• provides support during potential donor verification/audit visits to PIN Ukraine;
• supports the process of documenting the Project implementation process (providing justifications for the implementation approaches and means applied by PIN);
• analyses and records lessons learned generated, and participates in sharing these so that PIN, its partners and other humanitarian actors can access and apply this knowledge during future humanitarian interventions;
• as requested, participates in the Project related internal and external meetings, engages as a decision maker in discussions, decisions and action points and takes subsequent action on these;
• support the preparation, review and approval of Project narrative and financial reports.